Center for Architecture

The Center for Architecture, home of AIA San Antonio, offers you an exciting alternative to the traditional rental space.  Located on the historic SoFlo area near downtown San Antonio, the Center is one of San Antonio’s greenest public meeting spaces, fully equipped for both small and large gatherings.  An array of technology including dimmable lighting, state-of-the-art A/V and sound system, and highly efficient environmental control systems will ensure your meeting or function’s success.

Free parking is available. The area designated for AIA event parking is detailed here: Parking Map

More information about the rooms, amenities, and policies at the Center for Architecture is available at the links to the right.  For more information, contact belinda@aiasa.org or at 210.226.4979.

Rental Information

AIA San Antonio’s new Center for Architecture offers you an exciting alternative to the traditional rental space. Located in the historic SoFlo area near downtown San Antonio, the Center is one of San Antonio’s greenest public meeting spaces, fully equipped for both small and large gatherings. An array of technology including dimmable lighting, state-of the art A/V and sound system and highly efficient environmental control systems will ensure your meeting or function’s success.

The Center for Architecture was founded by the San Antonio chapter of The American Institute of Architects to conduct community initiatives and advance the knowledge of architecture in San Antonio and appreciation of the architecture and communities found within the region. In addition to fostering knowledge about the built environment among the public, the Center’s goal is to help shape the future of architecture and design through advocacy, professional collaboration, and educational outreach.

Facilities

Gallery

The Center’s signature presentation and exhibition hall is a dramatic and flexible space. High ceilings, a built-in projector, and screen make this spacious gallery a perfect fit for symposia, lectures, films, and functions. It is outfitted with state-of-the-art technology systems and modern furnishings.

Gallery Amenities (subject to availability)

• 100 nesting Haworth arm chairs
• Digital projector
• 65” LCD TV
• Podium with serial port connector to the LCD for laptop display transfer
• Audio link to amplifier with ceiling speakers in the room
• 15 training tables (24” x 72”) which allow for a multitude of meeting layout options
• Wireless internet connection
• 8’ x 10’ screen and ceiling mounted LCD projector

Board Room

This handsome space provides a professional setting for your meetings or classes. Amenities such as a 52” LCD TV, white board suitable for projection and note taking, a flexible six-part conference table and comfortable executive chairs provide function and sleek design.

Board Room Amenities (subject to availability)

• Haworth arm chairs
• Portable Digital projector
• 52” LCD TV
• 8 modular training tables (30”x60”) which allow for a multitude of meeting layout options
• Wireless internet connection

Rates & Policies

Board Room

Hourly Rate½ Day (four hours)Full Day (eight hours)
For Profit$175$560$980
Non-Profit$140$450$785
Allied Member/Sponsors$155$495$870
AIA Professional Members$95$300$610

Gallery

Hourly Rate½ Day (four hours)Full Day (eight hours)
For Profit$250$800$1500
Non-Profit$200$640$1200
Allied Member/Sponsors$225$720$1350
AIA Professional Members$125$400$750

*Please note that a two hour minimum is required for all rentals.
*If full facility required, combined rates will reflect a 25% discount.

SURCHARGES

• Clean-Up fee: $35 for half a day and $65 for a full day rental will apply.
• After Hours Events: Beginning before 8:00 am or ending after 5:00 pm Monday through Friday, and during the weekend. 25% of the room rental fee.
• Security Required for events with over 100 in attendance in which alcohol of any kind will be served. Four hour minimum at $25 per hour per officer.
• A.V. Reimbursement of cost if equipment is altered, or broken.

CANCELLATIONS

Four or more weeks notice – full refund. Less than four weeks’ notice of cancellation – no refund. All bookings are received on a first come, first served basis based on when the deposit is received. Cancellations must be received in writing to be considered valid.

SECURITY

One security guard is required for events serving alcohol. Security is required to be in place ½ hour before guests arrive and ½ hour after the ending time of the event to assist with the departure of guests. The rate for each security guard shall be $25.00 per hour.

PARKING

Free surface parking for the Center for Architecture is available at surface lots beside and behind the building. Additional curbside parking is located on South Flores Street. For large functions, specific parking locations will be identified and marked. Parking is at one’s own risk.

ALCOHOLIC BEVERAGES

A Texas Alcoholic Beverage Commission (TABC) licensed bartender must be used for the service of all alcoholic beverages and may be hired through your caterer.

FIRE SAFETY

Facility is a non-smoking establishment. Smoking is permitted outside the facility in designated areas only. There is a “no open flame” policy inside the Facility.

SCHEDULING

The Center for Architecture is an exhibition space, rental hall, and functioning office. Capacity, wall, and floor space are subject to change due to installed exhibitions, events, or daily office activity. Exhibitions are not to be removed or altered when setting up for an event without the written approval and assistance of the Center Coordinator.

CLEANING & DAMAGE

Client will clean the Facility immediately after the event and return the Facility to AIA San Antonio in the condition that existed prior to the event. Client assumes all liability for items damaged, broken and or removed from facility by Client, Client’s guest or Client’s vendors. If any clean-up, repairs, replacement or trash removal is necessary after Client vacates the Facility AIA San Antonio may apply the Cleaning & Damage Deposit toward the cost of the same. If the cost of cleaning, replacement and/or repairs exceeds the Deposit, then Client will pay the excess to AIA San Antonio upon receipt of an invoice for the same. If Client delivers the Facility to AIA San Antonio in the condition required, then a full refund of the Cleaning & Damage Deposit will be made within 30 days after the date of the event. Client agrees to provide a valid Driver’s License and a major credit card (Visa/Master Card/American Express) for $500.00 Cleaning & Damage Deposit.

Frequently Asked Questions Regarding Rentals

Who can rent the Center for Architecture?

AIA members, Allied members, firms, and public for profit and non-profit groups who fall under our mission statement:
• AIA San Antonio unites the community of architects to advance architecture as
professional craft and shape a more liveable and sustainable future.

How may the space be utilized?

For meetings, presentations, educational outreach, lunches, and dinner and cocktail parties.

What is the rental fee?

Please see the Rental Information packet (or website) to determine the appropriate pricing for your event,
as it depends on the space used, length of time, and membership in the AIA San Antonio.

Does the rental fee change based on the headcount?

No, but the client will have to honor the capacity of the space.

150 standing for cocktails in the Gallery, 72 seated for a presentation, and up to 60 seated at 60” rounds for dinner.

The Board Room seats 12 – 20 comfortably.

What is the square footage of the Gallery space and the Board Room?

The Gallery is 1,150 square feet, and the Board Room is 430 square feet.

Are the table and chairs included in the rental rate?

Yes, unless the client will need 60” round tables or chivari or folding chairs. If this is the case, the Event Coordinator will be happy to help the client select the appropriate recommended rental company.

What is not included in the rental fee?

Catering, TABC bartender or security officer.

Do I need an appointment to see the space?

While the Center for Architecture is open Monday through Friday 9:00 am to 5:30 pm, it is strongly recommended that you first schedule an appointment with the Event Coordinator for a walk through by calling 210-226-4979.

Is there a standard amount of time allotted for set up and clean up?

The client must figure in their set-up requirements and rent the space accordingly. Set up is not allowed until the stated contract rental time begins.

Can two events take place at the same time?

Yes, if one event is taking place in the Board Room and the other is in the Gallery. The Event Coordinator will avoid this condition when possible, and notify the client if the situation arises.

How far in advance should I book my event?

Events are booked on a first come, first served basis. The client may call the Event Coordinator at 210-226-4979 to check on the most up to date availability.

Is there an approved catering list?

Yes, please see the Rental Information packet for the approved list which is sure to please every budget and palate.

What percentage discount does a non-profit receive?

20% discount.

May events last past midnight?

Yes, for $100 per hour in addition to the rental fee and the event may not last past 2:00 am.

May a client bring in their own alcohol if a licensed Texas Alcoholic Beverage Commission (TABC) bartender(s) serve it?

Yes.

What is the cancellation policy?

Please see the Rental Information packet for details. Any event cancelled with less than thirty days notice will be required to pay 100% of the rental fee.

I am ready to book my event at the Center for Architecture. What is the next step?

The Event Coordinator would be happy to place a three day hold on a date which gives the client the
right of first refusal if another party expresses interest in that date. When the client is ready to book,
a signed contract and the deposit (half of the rental fee) confirms the date.

Documents

Rental Information Packet

Sample Contract

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